Set up your workspace yourself — in about an hour

Create the company account

The organization identifier you pick here is typed by every employee at every sign-in, and the e-mail becomes the first admin account plus the invoice address. Two minutes of attention now save a migration later.

• A three-step wizard: Account → Invoice → Verify, with a progress bar you can walk back through.
• The identifier is checked while you type: 3–63 characters, a–z, digits and hyphens; taken and reserved names are refused on the spot.
• We verify the mailbox with a 6-digit code instead of a captcha — valid for 10 minutes, five attempts, resend available.
• EU companies enter a VAT ID; the address you type is the one printed on the invoice.

Pick a plan and pay

A plan sets two hard limits: how many people and how many spaces. They are enforced in practice — a bulk import that would cross the user ceiling is refused whole — so choosing the right size is what keeps the rollout from stalling halfway through your staff list.

• Count spaces, not people: desks plus parking spots plus meeting rooms is the number a plan is measured against.
• Payment runs in a hosted Stripe checkout — we never see your card. The free Start tier does not ask for one at all.
• Prices are net; VAT is added automatically from the country and tax id you entered. Yearly billing costs ten months.
• Afterwards everything lives under Organization → Subscription: plan and limits, the billing portal, and every invoice as a PDF.

Upload the office and parking plans

The map is the heart of the product. Nobody picks “desk 47” from a list — people look at the plan and take the one by the window, next to their team. Without a plan the system still works, but it looks like a spreadsheet.

• First a location (one building), then floors inside it. The timezone belongs to the office, so a colleague working remotely sees the same room schedule as everyone on site.
• Supported formats: SVG (best), PNG, JPEG and WebP. Up to 50 MB. A CAD file from the architect (DXF/DWG) needs exporting to SVG or PNG first — we do not read CAD.
• The plan does not have to be perfect — a scan or a readable photo of the evacuation plan is enough to get started.
• Parking lives under the location rather than a floor: you create parking areas (“Underground car park”) and upload their layouts separately.

Place desks, rooms and parking — and print the QR codes

This is where the system starts working for real. Every object you stamp onto the plan becomes a bookable space and gets its own QR code, so an employee checks in on the spot with a single scan.

• Pick Desk, Meeting room or Parking and click on the plan. Labels (D-1, M-1, P-1) are assigned automatically; snapping keeps the pins tidy.
• Save the canvas — that is the moment the server issues the QR tokens for the new spaces.
• Print one sheet for the whole location: every desk, room and parking bay across all floors and parking maps, each sticker labelled with its space code.
• A scan does the obvious thing: a free desk is booked and checked into at once, a free room takes the next half-hour slot, a busy room shows when it frees up.

Bring your people in

Up to now you built the system for yourself; this step hands it to everyone else. Department and team fields pay off later — they colour the office map and group the daily roster.

• Add people one by one with a role — Employee, Board Member, Executive Assistant, Manager (Enterprise plan) or Administrator — plus optional department and team.
• Or import the whole team from a CSV: up to 500 rows, semicolon or comma, Polish and English column names and role labels accepted.
• The preview shows what will be created; the result reports created, skipped and invalid rows with a reason for each.
• Imported accounts are active immediately and receive no invitation e-mail — you tell the team the system is live.
• Give the executive assistant role to whoever books for others. It lifts the one-desk and one-parking-spot-a-day limit for that person and unlocks booking anonymous seats for guests from outside the company — on every plan. Admins can do the same when the assistant is away.

First sign-in: a code, then a password of their own

Desk & Park is passwordless by design — there is no starting password to hand around on chat. Give your team these five lines:

1. 1Open the portal and pick the “E-mail code” tab on the sign-in screen.
2. 2Type the organization identifier and your work e-mail, then send the code.
3. 3Copy the 6-digit code from your inbox — it is valid for 10 minutes — and sign in.
4. 4In Settings → Security set a password: 12 to 256 characters with an upper-case letter, a lower-case letter, a digit and a special character.
5. 5Optionally add a passkey and sign in with Face ID, a fingerprint or Windows Hello from then on.

Check it with your own eyes, then go live

The configuration is done, but a rollout only ends when people actually use it. Five minutes of checking now decides whether desks get booked in the app or on the group chat.

• Open a new booking, switch the space picker from list to map — that is exactly what an employee sees.
• The dashboard answers the question people actually ask: who is in the office today, and where do they sit.
• Add holidays, further floors and parking areas, tablets for the meeting rooms, then calendar, SSO and SCIM when you need them.
• Point your team at the built-in “How it works” guide instead of writing your own instructions.